Regulatory
Compliance Watch
Compliance Watch
The Full 360° Compliance View Washington, D.C.
Agenda
**Agenda Subject to Change**
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Agenda
Full Agenda - Thursday 7th
Regulatory Compliance Watch: The Full 360° Compliance View
07:30 - 08:25
Registration: Meet our Exhibitors and Enjoy Breakfast
07:30 - 08:25
CCO-Only Think Tank
As a CCO, you often face the challenges and obstacles that come with managing your firm’s compliance alone. Luckily, we have gathered an invitation-only, close-door room of your peers. We welcome you to participate in a collaborative exchange of strategies and best practices that will give you the opportunity to access perspectives to rejuvenate your compliance program. (Invite-only)
08:25 - 08:30
Chairman Welcome by Hugh Kennedy
Hugh Kennedy
08:30 - 09:00
Hot Topics: Ensure You Are Ready for Upcoming Regulatory Changes
Hugh Kennedy,
Mario Chilin,
Joseph McGIll,
William Nelson, J.D., LL.M.,
Jennifer E. Papadopolo
As a CCO, you often face the challenges and obstacles that come with managing your firm’s compliance alone. Luckily, we have gathered an invitation-only, close-door room of your peers. We welcome you to participate in a collaborative exchange of strategies and best practices that will give you the opportunity to access perspectives to rejuvenate your compliance program.
Moderator:
Hugh Kennedy, Group Publisher, Regulatory Compliance Watch
Panelists:
Mario Chilin, Chief Compliance Officer, EP Wealth Advisors, LLC
Joseph McGill, Partner, Chief Compliance Officer, Lord Abbett
William Nelson, J.D., LL.M., Chief Compliance Officer, Mercer Advisors
Jennifer E. Papadopolo, Partner and Chief Operating Officer, RegentAtlantic
09:00 - 10:00
Fiduciary Duty & Best Interest Rule
Robert Rabinowitz,
Jim Hooks,
Debra Konieczny, IACCP
The new regulation best interest rule deadline is around the corner. Here’s what you need to know:
- Form CRS – what disclosures should be made and how?
- What is the implication of compliance controls with this new regulation?
- How should you demonstrate your fiduciary responsibilities (for investors, regulators, and financial advisors)?
- How should firms’ evidence that their recommendations are in the client’s best interest?
- Use of documentation, CRM systems, surveillance efforts, testing and otherwise
You will leave our panel with a checklist of what should be included in your Form CRS and the ways you can revamp your compliance program to incorporate the new best interest rule.
Moderator:
Robert I. Rabinowitz, Shareholder, Becker & Poliakoff
Panelists:
Jim Hooks, Executive Vice President, Chief Compliance Officer, Private Advisor Group, LLC
Debra Konieczny, Chief Compliance Officer, Capital Advisors Inc.
Rachel Loko, Senior Counsel, U.S. Securities and Exchange Commission
10:00 - 10:30
Networking Break
10:30 - 11:30
Pay-to-Play in an Election Year
Mike Phillips,
Beverly Duke,
Cynthia Friedlander,
Peter Golotko,
Matthew Rothchild
With the upcoming Presidential election around the corner, campaign season is in full swing. Review your firm’s pay-to-play, gifts and entertainment, and code of ethics policies now to help avoid future violations. We will review:
- Current rules and lessons learned from enforcement actions
- Being cognizant of state or municipal level rules, which could be more restrictive
- How can you train employees?
- What are best practices to monitor your firm for potential violations?
You will leave with a refresher on what you need to do to monitor your staff and keep your staff from violating.
Moderator:
Mike Phillips, Chief Executive Officer, Vigilant
Panelists:
Beverly Duke, Chief Compliance Officer, Markston International LLC
Cynthia Friedlander, Senior Director – Fixed Income Regulation, FINRA
Peter Golotko, President, CPS Investment Advisors
Matthew Rothchild, Compliance Officer, EFS Advisors
11:30 - 12:30
Business Continuity Plan: Managing Risk Throughout its Entire Cycle
Carl Ayers,
Seth Gelman,
Maurizio Tallini
An emergency can throw a wrench in your daily business operations at a moment’s notice. Key issues that we will cover that can help:
- Disaster stories told by your peers and the lessons they learned along the way
- The importance of plan testing:
- Does your plan go far enough?
- Proven ways to thoroughly test your plan
- Who should be involved in the testing?
- Lessons learned from past disaster relief events and new procedures put in place
Leave with a reminder of the steps you should take now to give your business the right tools to continue operating in the face of a potential disaster.
Moderator: Carl Ayers, Publisher, Regulatory Compliance Watch
Panelists:
Seth Gelman, Chief Compliance Officer, Insight Investment
Anthony Ghoston, President, Chief Operating Officer & Chief Compliance Officer, Dividend Assets Capital, LLC
Maurizio Tallini, Chief Compliance Officer, Domini Investments
12:30 - 13:30
Lunch
13:30 - 14:30
Breakout Sessions
13:30 - 14:30
Conflicts of Interest & Disclosure
LaRue McIntyre,
Mitzie Pierre,
Neshie Tiwari
Conflicts of interest come in many shapes and sizes and are not always easy to spot. You will get guidance on:
- What are some common conflicts related to advisory activities?
- How to inventory conflicts of interest that are material to your business?
- How you can train advisers to identify and disclose conflicts and the steps you can take once they have been identified?
- What are reasonable policies and procedures to identify and mitigate any conflicts of interest?
- What are recommended ways to track employee’s gift, entertainment, personal trading, outside business activities, and political contributions?
- How you should you track and disclose conflicts on your Form ADV?
You will leave with the tools you need to effectively track and monitor your firm’s conflicts.
Moderator: Bill Myers, Reporter, Regulatory Compliance Watch
Panelists:
Neil Lombardo, Senior Special Counsel- Division of Investment Management, U.S. Securities and Exchange Commission
LaRue McIntyre, Chief Compliance Officer, TrustCore
Mitzie Pierre, Chief Compliance Officer, IFM Investors
Neshie Tiwari, Chief Compliance Officer & Counsel, Ellevest
13:30 - 14:30
Custody Rule
Danny Ball,
Christopher Casdia,
Sirimal Mukerjee
Custody rule is complex and can feel like an inconvenience when your firm is doing business with your clients. We will help demystify custody by reviewing:
- What constitutes custody status?
- What are some things that can trigger custody status?
- How can you best handle inadvertent custody?
- What are some best practices to ensure you are compliant?
- What are variables you should consider in reviewing your firm’s compliance procedures?
- What P&Ps should you have in place to be prepared for your annual surprise exam?
- A discussion of any custody issues that came up on recent OCIE examinations
You will leave with resources and best practices to clarify your understanding of the custody rule in a way that will support more seamless interactions with clients.
Panelists:
Daniel “Danny” Ball, Chief Compliance Officer, SPC Financial, Inc.
Christopher Casdia, Chief Compliance Officer, Homrich Berg Wealth Management
Sirimal Mukerjee, Senior Counsel, U.S. Securities and Exchange Commission
14:30 - 15:30
Ways to Ease Your Compliance Burdens through Technology
Daniel P. Harley III,
Brent Nicks,
Charlton Rugg
As the amount of information under a CCO’s domain continues to grow, it is increasingly important that CCOs are operating with a system that is as effective, precise, and organized as possible to promote cost-saving. We will review:
- How technology can help manage and monitor your firm’s electronic communication, trade surveillance, document management, code of ethics, investment restrictions and compliance case management?
- What you need to consider when you research automation tools?
- How you can find a balance between manual and automated compliance that will minimize error and maximize effectiveness?
- How you can test your automation tools?
- What are some recommended technology resources?
You will leave with a guide to organize and check your firm’s automation resources in a way that will make your compliance program run as smoothly as possible.
Panelists:
Daniel P. Harley III, Chief Compliance Officer, Channing Capital Management, LLC
Brent Nicks, Chief Compliance Officer, Goss Advisors
Charlton Rugg, Chief Compliance, Legal, and Technology Officer, Obermeyer Wood Investment Counsel, LLP
15:30 - 16:00
Networking Break
16:00 - 17:00
Best Practices from Your Peers (Roundtables)
Nicole Davis,
Michele Hawkins,
Kent Keister,
Steven Trigili
Although you may think your compliance program is running as efficiently as possible, there is always room for improvement. You will have the opportunity to sit down with your peers and participate in an exchange of lessons learned and best practices on the compliance issue of your choice. Choose from the following:
- Developing a training program
- Facilitator: Steven Trigili, Chief Compliance Officer, Garden State Securities
- Fees and expenses/Cash solicitation
- Facilitator: Nicole Davis, Chief Compliance Officer, Northwest Financial Advisers
- Working with senior clients
- Facilitator: Kent Keister, Compliance Officer, Budros Ruhlin Roe
- Overcoming the challenges women face in compliance
- Facilitator: Michele Hawkins, Managing Director & Chief Compliance Officer (Fort Washington Investment Advisors, Inc.)
- Supervision of digital assets
17:00 - 18:00
Cocktail Reception
Agenda
Full Agenda - Friday 8th
Regulatory Compliance Watch: The Full 360° Compliance View
07:45 - 08:25
Breakfast
08:25 - 08:30
Welcome Back from Hugh Kennedy
Hugh Kennedy
08:30 - 09:30
SEC Keynote & Super Session
Daniel S. Kahl,
Marita Bartolini
The number of SEC exams are at historic highs, exceeding 3,000 annual exams, so it is increasingly important that you have the latest insight on current exam focus areas, priorities, and best practices.
Current SEC trends
- What are common deficiency areas and how can you avoid them?
- Which risk areas could be the focus of future sweeps?
Keynote Speaker:
Daniel S. Kahl, Co-Deputy Director and Chief Counsel, Office of Compliance Inspections and Examinations, U.S. Securities and Exchange Commission
Preparing for an examination
- What are suggested steps you can take throughout the year to increase your preparedness (ex: mock exams)?
- Which documents are most often included in the request list?
- Importance of an open dialogue: Be prepared and transparent with examination staff
- Who should be involved in your firm’s exit interview?
- How to respond to your firm’s deficiency letter in a way that specifically addresses how your firm is going to rectify each item?
- What post-deficiency action have your peers taken to remedy their deficiencies?
Keynote Speaker:
Marita Bartolini, Assistant Director in D.C. Office of Office of Compliance Inspections and Examinations for Investment Advisers/Investment Compares
09:30 - 10:30
Advertising and Marketing Rule
Bart McDonald,
Victor M. Frye,
Christopher Jackson,
Emily Rowland
Although there has been speculation of a new advertising rule, here’s how you can make the existing rules fit today’s advertising methods in the meantime. Leave with guidance on the following:
- Have you inventoried which marketing collateral contains performance from third parties and are you able to produce the backup?
- What constitutes a testimonial and why should you ban them?
- How can you train your staff to use social media that considers current technologies and meets the current rule’s restrictions?
- Are you appropriately archiving social media in accordance with record keeping requirements?
- What are the important regulation takeaways that your marketing staff needs to understand?
- What are some commonly used terms or phrases that you should avoid and what you can say instead?
- What steps can you take to test or confirm performance data from third party providers?
Through the use of “real life” scenarios, our panelists will demonstrate best practices for you to consider, this session will provide you with tactics that will help energize your advertising program.
Moderator:
Bart J. McDonald, Executive Vice President, Renaissance Regulatory Services, Inc.
Panelists:
Victor Frye, Chief Compliance Officer, Pro Funds Advisor
Christopher Jackson, Senior Vice President & General Counsel, Calamos
Emily Rowland, Senior Counsel, U.S. Securities and Exchange Commission
10:30 - 10:50
Networking Break
10:50 - 11:50
Leadership and Working with Your C-Suite
David Campbell,
Matt Helfrich,
Margaret Iamunno
Disconnect between your CCO and the rest of your c-suite could result in your firm being unprepared for a potential crisis. We will cover the following c-suite collaboration and leadership tips:
- What are best practices for performing CCO management responsibilities?
- How to best wear multiple hats?
- How you can lead a compliance program that promotes an open line of communication with investors?
- How can you relate to the c-suite and present your compliance program in a way that conveys the critical role it plays in your firm’s overall success?
- Who are the key players that CCOs should collaborate with?
- What are the effective ways of reporting your annual review/compliance violations to senior management?
Leave with solutions that will help bridge the gap between your firm’s CCO and c-suite in a way that foster’s your firm’s compliance.
Panelists:
David Campbell, General Counsel, Silvercrest Asset Management Group LLC
Matthew Helfrich, Partner and President, Waldron Private Wealth
Margaret Iammuno, Chief Compliance Officer, GM Advisory Group
11:50 - 12:50
Vendor Management in Cybersecurity
Carl Ayers,
Claire Gorman,
Robert Hille,
Kent Keister
Since you are only as secure as the vendors who have access to your data, your firm’s cybersecurity starts with effective vendor management. Here are the key variables you should consider:
- Creating a plan and checklist
- What you should include on your firm’s Due Diligence Questionnaire?
- What other types of due diligence do you perform during onboarding and on an ongoing basis?
- What are the benefits of having your IT team involved in the process?
- What steps do you need to take when terminating a vendor to safeguard your firm’s and investor’s data?
This session will give you the tools to create not only a thorough vendor management process for vendors responsible for maintaining your cybersecurity, but considerations that you can apply to managing your other vendors as well.
Moderator: Carl Ayers, Publisher, Regulatory Compliance Watch
Panelists:
Claire M. Gorman, Chief Compliance Officer, Moneta Group, LLC
Robert Hille, General Counsel and Chief Compliance Officer, Laird Norton Wealth Management
Kent Keister, Director of Compliance, Budros Ruhlin Roe
12:50 - 13:50
Lunch & Closing Remarks
13:50 - 13:50
Conference Adjourns
13:50 - 14:00
Transition to Workshop
SEC Exam Preparation Workshop
14:00 - 17:00
SEC Exam Preparation Workshop
In order to have the best outcome on your SEC exam, preparation is key. We will walk you through the steps you need to take before, during, and after your exam to ensure the most successful outcome. You will leave with actionable insights and a toolkit filled with resources that will guide you through every step of the process.
14:00 - 15:00
Before examiners arrive
Mario Chilin,
Chad Earnst
15:00 - 16:00
During the exam
Dawn Baillie,
Michael Snyder
Facilitators:
Dawn Baillie, Vice President of Compliance, Wellesley Asset Management, Inc.
Michael Snyder, Chief Compliance Officer, Beaumont Financial Partners
16:00 - 16:15
Refreshment break
16:15 - 17:15
After the exam
Matt Lovett,
Jan Peebles
